• Each abstract submitter should pay the abstract submission fee of 50 AUD to be able to submit and that the abstract will be sent to review. Please pay the fee here.
• All abstracts must be written in English.
• All abstracts must be submitted online through the abstract submission system by the deadline given above. Abstracts that are sent via e-mail will not be included in the abstract review process.
• Please do NOT submit multiple copies of the same abstract.
• Use acronyms only when necessary and define all abbreviations and concepts in your abstract at first use.
• The submitting and presenting authors are required to ensure that all co-authors are aware of the content of the abstract before submission.
• Always make sure to check the final abstract with the system’s preview function before submission and edit or replace as necessary. It is the authors’ responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author.
• Only the accepted abstracts of presenting authors who have completed their registrations and paid their registration fees by the abstract presenters registration deadline January 27, 2025 will be included in the Scientific Program and conference abstract e-book.
• Since there will be no editing process on the abstracts, the authors are required to avoid any typing errors, misordering of the authors, wrong spelling/writing about the institutions, etc.

ABSTRACT PREPARATION AND SUBMISSION ON THE SYSTEM

STEP 1- Presentation Preference

• Topic/Sub-Topic: A main topic that is relevant for your abstract must be selected during Step 1 of the submission process. The Scientific Committee reserves the right to change the topics during the abstract review process.
  The topics for WICH 2025 are listed on the Conference website. Please CLICK HERE for reviewing topics before proceeding with the submission process.
• Presentation type: Please choose one of the following:
  – Oral presentation
  – Poster presentation
  The Scientific Committee reserves the right to change the presentation type according to the requirements of the scientific program. The decision of the Committee is final.

STEP 2 – Institution Information

• The institution(s) of the authors should be indicated fully with the “department” and “institution” names while avoiding any abbreviations such as Dept., Univ., Inst., Hosp., etc.
• The department and institution details, city and country should be written with lower case while the initials of each word in capitals.
• Please make sure to include the City and Country information at the end for each institution.
• Enter each affiliation only once.

STEP 3 – Author Information

• First, middle and last names of all the authors must be fully indicated correctly and in the right order. Please pay attention to matching the institutions from the dropdown menu to the right authors, and make sure that you select the “presenting author” correctly from the Author List.

STEP 4 – Presenting Author Information

• Please enter the presenting author’s contact information correctly.
  It’s highly important for you to ensure that the e-mail address of presenting author is entered correctly, as all communication regarding the acceptance, any required adjustments, and scheduling will be sent to the presenting author via e-mail by the Conference Organizing Secretariat.
• The presenting author will be required to register for the Conference in order to confirm acceptance of the abstract.

STEP 5 – Abstract Title

• An abstract must have a short, specific title (containing no abbreviations) that indicates the nature of the investigation.
• Abstract titles can contain a maximum of 100 characters.
• Titles should not be written with all capitals.
• Use only generic drug names. Brand, product or company names must not be used in the abstract title or text. WICH 2025 Organizing and Scientific Committees reserve the right to replace any brand name with a generic name.

STEP 6 – Abstract

• Abstract Body: Abstract body should not exceed 2500 characters. The title of the abstract, authors, institutions and keywords are not included in this limit, and those should not be entered in this section.
• Abstract body should consist of 4 sections given below:
  – Objectives: Clearly state the purpose of the abstract. Briefly describe the objectives of the study unless they are contained in the title.
  – Methods: Describe your selection of observations or experimental subjects clearly. Include a brief statement of methods if pertinent.
  – Results: Present your results in a logical sequence in text, table and illustrations. State findings in sufficient detail to support conclusions.
  – Conclusions: Emphasize new and important aspects of the study (perhaps as a discussion section) and the conclusions that are drawn from them.
• Abstracts should not describe research in which the chemical identity or source of the reagent is proprietary or cannot be revealed.
• Standard abbreviations may be used without definition. Non-standard abbreviations (kept to a minimum) must be placed in parentheses after the first use of the word or phrase abbreviated.
• Do not include the names or personal information of any patient participating in a study or trial.
• Phrases such as “results will be discussed” or “data will be presented” shall not be used.
• References, funding sources and acknowledgements should not be included in the abstract body.
• Use only generic drug names. Brand, product or company names must not be used in the abstract title or text. WICH 2025 Organizing and Scientific Committees reserve the right to replace any brand name with a generic name.

STEP 7 – Keywords

• Keywords should not be included in the abstract body but written in the section dedicated for keywords.
• Minimum 1 keyword is required and maximum 6 keywords can be entered.
• All keywords should be written in lower case. Type the keyword in the ‘Select or type tags’ field and press enter.

STEP 8 – Additional Files

• Images, tables, diagrams and graphs are accepted.

STEP 9 – Preview & Check

• Any comments and/or additional information to be shared with the Scientific Committee can be submitted through the comment box.

STEP 10 – Submit to the Committee

• If you have not completed all required sections of your abstract, you won’t see the submission button. Only after completing all required fields, the submission button will be enabled for you.

After Submission

• When the submission process is finalized, you will see your abstract on your account Home page. Please be aware that the Scientific Committee will not receive “Not-Submitted Abstracts” and these therefore CANNOT be taken into consideration in the abstract review process.
• Upon submitting of your abstract an e-mail including the “Abstract Number” and “Abstract Title” will be sent to the submitting author. Please make sure to save your username and password for future use.
• You can make edits on your abstract before submitting it to the Scientific Committee. After the submission is completed, no edits will be allowed on the system even if there is time until the deadline. In that case, if you have to make some edits on your abstract after submitting but before the submission deadline, please contact with the Conference Organizing Secretariat at (mrodic@kenes.com).

REVIEW PROCESS AND ACCEPTANCE LETTERS

All submitted abstracts will be scored and passed through a review process after the submission closes. The notification letters about acceptance of the abstracts will be sent at the end of January 2025.

REGISTRATION OF ABSTRACT PRESENTERS

The presenting author(s) must be registered for the Conference latest by January 27, 2025, which is the registration deadline for abstract presenters.

The abstracts of unregistered presenting authors who do not complete registration (including payment) by this deadline will be removed from the final program and all conference publications.

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Thank you for submitting your work for consideration. Please contact us directly at mrodic@kenes.com, should you have any specific inquiries.